ALLAHABAD NURSING HOMES & PRIVATE DOCTORS WELFARE ASSOCIATION
(PROPOSED CONSTITUTION WITH AMENDMENTS 2025)
1. NAME:
The name of the Association shall be “Allahabad Nursing Homes & Private Doctors Welfare Association”, here in after called the Association or ANHPDWA or ANHA in these rules and regulations.
2. OFFICE AND SCOPE :
- The registered office of the association shall be at 58B/46, Lal Bahadur Shastri Marg, Civil Lines, Prayagraj.
- Association would be registered with The Registrar of the Societies.
- The Association shall operate throughout the district of Prayagraj (Allahabad).
- It will operate directly in furtherance of the aims and objects of the Association.
3. AIMS AND OBJECTS :
The Association shall be non-party, nonpolitical, non-sectarian and nonprofit making organization and shall have the following aims and objectives.
- To encourage and advance the study and practice of the science and art of medicine.
- To promote professional fellowship, cooperation and exchange of views among the Nursing Homes/ Hospitals owners and Private doctors of the district of Prayagraj and other cities.
- To encourage scientific research and experimental work on modern medicine problems.
- To organize scientific meet consisting of lectures, paper presentation, discussions, seminars, symposia and workshops for the advancement of Modern medicine.
- To maintain a reference library.
- To publish a Journal and bulletin of the scientific activities.
- To hold and develop properties, movable and immovable that may be necessary or advantageous for the aforesaid objects, to purchase, sell, rent, and lease or to mortgage it in the interest of the Association.
- To receive membership fee and donations for development of Association and subscriptions from members. Donations for instituting awards, orations and prizes of the Association will only be accepted after approval of the Executive and General body of the Association.
- To co-operate with other Medical and Surgical Associations of Prayagraj, U.P. or other states.
- To watch and advice on legislations affecting members of the Association.
- To arrange and conduct competition, organize fellowships and give award, prizes and certificates for the same.
- To organize exhibition of surgical instruments, implants and allied products for display, critical evaluation and suggestions.
- To add all such other things as may be incidental to or conducive to the attainment of all or any of the above objectives.
- To open Blood Banks, Laundry services, Bio Medical Waste Disposal facility and any other service deemed to be beneficial for its members and general public.
4. MEMBERSHIP :
4a. CATEGORIES OF MEMBERSHIP :
Membership of the association shall be of three categories:
- LIFE MEMBERSHIP : Life Membership of the Association shall be open to the any doctor having Nursing Home/ Hospital and Private Practioners having minimum qualification of medicine and having registration with Chief Medical Officer of the district of Prayagraj. Life members working / practicing outside the city from the date of implementations of amended constitutions shall cease to have the right to hold any office or receive any award.
- ANNUAL MEMBERSHIP : Annual Membership of the Association shall be open to the any doctor having Nursing Home/ Hospital and private practitioners having recognised qualification of medicine and having registration with Chief Medical Officer of the district of Prayagraj. Annual members working / practicing outside the city from the date of implementations of amended constitutions shall cease to have the right to hold any office or receive any award.
- ASSOCIATE MEMBERSHIP : All the private Practioners and nursing homes owners having speciality in Allied medicines recognised by Government of India shall be the fellow members. membership will be approved only after approval of executive committee meeting. Associate Members are entitled to attend scientific meetings, social events and to participate in all scientific discussions but they will not have the right to vote, hold any office, or attend any business meeting.
4b. SELECTION OF MEMBERSHIP :
Application for Life Member/ Annual Member/ Fellow Member of the Association shall be on a membership form duly proposed and seconded by existing members shall be sent to the Secretary, who in turn shall place it before the Executive Committee for consideration.
4c. MEMBERSHIP FEES :
Financial year of the Association shall be from 1st April to 31st March. Membership fee shall be reviewed and revised after every three years. Membership fee for different categories shall be:-
i. Life member :
| S.No. | Member’s Category | Fees (₹) |
|---|---|---|
| a) | Individual Clinics/ Individual freelance Doctor | 10,000.00/- |
| b) | Couple Freelance Doctors | 15,000.00/- |
| c) | Poly Clinics | 20,000.00/- |
| d) | Establishments upto 30 beds | 25,000.00/- |
| e) | Establishments between 31-50 beds | 30,000.00/- |
| f) | Establishments between 51-100 beds | 40,000.00/- |
| g) | Establishments more than 100 beds | 50,000.00/- |
| h) | Individual Pathology Centres | 10,000.00/- |
| i) | Radiology with X-ray and Ultrasound | 10,000.00/- |
| j) | Radiology with CT-Scan / MRI | 20,000.00/- |
| k) | Diagnostic Centres having pathology & radiology | 20,000.00/- |
ii. Annual Member :
| S.No. | Member’s Category | Yearly Fees (₹) |
|---|---|---|
| a) | Individual Clinics/ Individual freelance Doctor | 2,000.00/- |
| b) | Couple Freelance Doctors | 3,000.00/- |
| c) | Establishments upto 30 beds | 3,000.00/- |
| d) | Establishments between 31-50 beds | 4,000.00/- |
| e) | Establishments between 51-100 beds | 5,000.00/- |
| f) | Establishments more than 100 beds | 6,000.00/- |
| g) | Individual Pathology Centres | 2,000.00/- |
| h) | Radiology with X-ray and Ultrasound | 2,000.00/- |
| i) | Radiology with CT-Scan / MRI | 3,000.00/- |
| j) | Diagnostic Centres having pathology & radiology | 3,000.00/- |
iii. Associate member : ₹ 2,000.00/- every year or ₹ 10,000.00/- for life membership.
iv. Annual member or Associate member may become ‘Life Member’ any time by paying the requisite fees.
4d. CESSATION OF MEMBERSHIP :
- No member will be entitled to any of the privileges of the Association if his/ her subscription to the Association is in arrears for more than two years and in the event of its remaining unpaid even after a reminder he/ she shall automatically cease to be a Member of the Association.
- Any member, desirous to withdraw his/ her membership from the Association shall give a notice in writing to the Secretary not less than three months before the end of the financial year.
- Any Member whose resignation is requested shall have the right to appeal to the next business meeting of the Executive Committee provided he/ she makes a written application to the Secretary within 14 days of receiving the request. The matter of revival, withdrawal or resignation, after Executive Committee approval, has to be ratified in the General Body Meeting.
- Expulsion on the ground of discipline/ anti association activities by EB’s &
4e. RIGHTS & PRIVILEGES OF A MEMBER:
Life Members and Annual Members shall have full voting rights. They are entitled to participate in every activity of the Association. They will receive all information regarding activities of the Association. Only Life Members Residing and Practicing/ Having Nursing homes and Hospitals in Prayagraj are entitled to hold any office.
Associate Members shall have all the privileges of a Member except the right to vote, hold any office or attend any Business meeting.
5. EXECUTIVE COMMITTEE:
5a. COMPOSITION:
It shall consist of the following: -
| S.No. | Post | Number of Post |
|---|---|---|
| a) | President | 1 |
| b) | President Elect | 1 |
| c) | Senior Vice President | 1 |
| d) | Vice Presidents | 3 |
| e) | Hony. Secretary | 1 |
| f) | Hony. Finance Secretary | 1 |
| g) | Joint Secretaries | 2 |
| h) | Joint Finance Secretary | 1 |
| i) | Scientific Secretary | 1 |
| j) | Social Secretary | 1 |
| k) | Sports Secretary | 1 |
| l) | Assistant secretaries | 2 |
| m) | PRO | 1 |
| n) | Editor | 1 |
| o) | Executive Committee Members | 20 |
| p) | Nominated Executive Members | Maximum equal to Elected Executive members |
| q) | All Past Presidents | All |
| r) | All Past Secretaries | All |
| s) | Any member in Executive of UPNHA council | All |
5b. ROLE AND POWERS:
The Executive Committee shall be responsible for the total management of the Association.
The Executive Committee shall have powers to fill up vacancies amongst the officers (except the President) and other members of the committee for the remaining term of the office, subject to Confirmation at the next business meeting.
The Executive Committee shall control the affairs of the Association, its funds and assets. The Executive Committee shall have powers to purchase, construct or acquire on lease, exchange, hire or by gift or otherwise any real or personal property and any rights of privileges necessary or convenient for the purpose of the Association, and to improve, develop, manage, sell, lease, mortgage, dispose of return to account or otherwise deal with any property or part of the property of the Association.
Any income from the property of the Association, howsoever derived shall be spent solely towards the objectives of the Association and no portion thereof shall be paid or transferred directly or indirectly for any other purpose except for:
a) the purpose of providing Scholarships and fellowships to be offered for Competition amongst the Life Members, Annual Members and Fellow Members of the Association residing and working in Prayagraj.
b) as gift to the charitable education or other trusts or the Association.
The Executive Committee shall have the power to request the resignation of a member deemed contrary to the interest of the Association or to have ceased to take interest in the objects of the Association or to have been disobedient to the Rules or guilty of unprofessional act of public misdemeanour, provided that the person concerned shall be notified of the proposed action not less than two weeks before the next business meeting.
The Executive Committee shall have the power to remit, reduce or suspend the subscription of any Member at its discretion
Without prejudice to the powers of the General Body of the Association the Executive Committee may exercise powers functions and duties as under
a) To appoint Committees, sub-committees and Commissions and delegate power and functions to them as it may deem necessary.
b) To co-opt any Member to any committee.
c) To receive donations and benefactions for and in the name of the Association.
d) To Arrange fellowship and Scholarships
e) To appoint an Auditor and fix his remuneration
f) To do all such acts and exercises deemed to be necessary in furtherance of the objects of the Association
6. OFFICE BEARERS
Office bearers of the Association shall be: -
| S.No. | Post | Number of Post |
|---|---|---|
| a) | President | 1 |
| b) | President Elect | 1 |
| c) | Senior Vice President | 1 |
| d) | Vice Presidents | 3 |
| e) | Hony. Secretary | 1 |
| f) | Hony. Finance Secretary | 1 |
| g) | Joint Secretaries | 2 |
| h) | Joint Finance Secretary | 1 |
| i) | Scientific Secretary | 1 |
| j) | Social Secretary | 1 |
| k) | Sports Secretary | 1 |
| l) | Assistant secretaries | 2 |
| m) | PRO | 1 |
| n) | Editor | 1 |
| o) | Elected Executive Committee Members | 20 |
6a. ELIGIBITY OF OFFICE BEARERS:
Life Members and Annual members only are eligible to hold any office of the Association. No Associate member is entitled to hold any post.
Members for the office should fulfil the following criteria before they are eligible as a candidate for election to these positions
a) President /President Elect/ Senior Vice President Should have been a member of the Association for a minimum period of 10 years and served in the Executive Committee (in any capacity) for a minimum period of three (3) years. Senior vice president will be designated by his years of membership of the Association. If two members having same years of membership then criteria will be the year of joining of Medical College. Even if year of joining of the Association and medical college is the same then person older in age will be considered for the post of Senior Vice President.
b) Remaining three Vice-Presidents/Secretary/Treasurer Should have been a member of the Association for a minimum period of 5 years and served in the Executive Committee (in any capacity) for a minimum period of three (3) years.
Member Executive: Should have been a member of the Association for a minimum period of 1 year
6b. DUTIES & POWERS OF OFFICE BEARERS::
a) The President shall coordinate, supervise and direct the activities of the Association. He or she shall preside over all Business and Scientific meetings convened by on behalf of the Association.
b) The President shall be Ex-Officio Member of all Committees and subcommittees.
c) The President shall submit his/ her resignation to the Executive Committee.
d) The term of the President shall be for two years.
e) He will be signatory in all bank accounts of Association
PRESIDENT ELECT:
The President Elect shall co-ordinate, supervise and direct the activities of the Association with the coordination of president. He shall conduct the elections with the help of two members duly appointed by Executive committee and will be chief Election officer for conducting the annual elections of association. He will become president automatically once the term of president expires. He will be Ex-Officio Member of all Committees and subcommittees.
SENIOR VICE-PRESIDENT:
a) The term of Office of the Senior Vice President shall be two years.
b) If due to any reason the President ceases to hold the office Senior Vice-President shall be inducted as President for the remaining term by a notification from the office of the Secretary. This shall be approved in the next Executive meeting. He or she shall preside over all Business and Scientific meetings convened by on behalf of the Association in the absence of President. He will be signatory in all bank accounts of Association till next election.
c) The Senior Vice president shall submit his resignation to the President.
VICE PRESIDENT:
a) In the absence of the President and Senior Vice-President, VicePresident shall preside over the meeting.
b) The Vice president shall submit his resignation to the President.
c) The term of Vice President shall be of two years.
SECRETARY:
a) The Secretary shall execute all policies and programmes of the Association and shall submit reports at the meeting of the Executive Committee and to the General Body at least once in a year giving a General review of the work of the Association in the preceding year
b) He/she will keep members informed through press, newsletters, circulars, electronic media, social media and SMS etc. regarding various academic activities of the Association.
c) He/she shall prepare and keep the minutes of all business meetings of the Executive Committee and General Body and see that all notices regarding meetings are duly given in accordance with the provisions of rules and bylaws.
d) He/she shall circulate the accounts for the year with the minutes of the last Annual General Body Meeting along with the notice of the next Annual General Body Meeting.
e) He/ She shall be responsible for safe keeping of the records of the Association and will be custodian of the Seal of the Association.
f) He/ She shall be accountable to the Executive committee as well as to the General body.
g) He/ She will sign and execute all contracts or other instruments in the name of Association and shall exercise general supervision over the affairs of the Association.
h) He/ She shall be Ex-Officio member of all committees and sub committees of the Association.
i) He/ She shall prepare current voters list of all illegible Members of the Association.
j) Secretary shall be empowered to employ a clerk/assistant on an honorarium approved by the Executive committee.
k) He/ She shall submit his/her resignation to the President.
l) The term of office of the Secretary shall be of two years.
m) He will be signatory in all bank accounts of Association.
TREASURER:
a) Treasurer shall keep accounts of the Association.
b) He/ She shall present a half-yearly account in the Executive Meeting and audited Annual Account in the Executive Meeting and General Body Meeting at the end of the year. He/ She will be accountable to the Executive body and the General body in all financial matters.
c) He/ She shall present a budget for approval for the next year at the General body meeting.
d) All cheques and other negotiable instruments shall be signed jointly by the Treasurer and the Secretary/ President.
e) The Treasurer will submit his resignation to the President.
f) The term of office of the Treasurer shall be of two years.
JOINT SECRETARY:
a) In the absence of the Secretary, the Joint Secretary will take over the function of the Secretary for remaining term .
b) The term of office of the joint secretary shall be of two years.
c) The Joint Secretary will submit his/her resignation to the Secretary or President.
One of the two joint secretaries will be nominated by the President and other will be nominated by the Secretary. First one will help President and second will help Secretary in day to day working of Association.
No office bearer can serve the Association in same Capacity for more than two consecutive terms except for the member Executive Committee. However, after a gap of one term he/she may again hold the same office again
7. ACCOUNTS:
The accounts of the association will be kept in any bank (Private/Government). This will be jointly operated by secretary/President and treasurer of the association. In consultation with the Executive Committee association may Invest in Fixed Deposits/Government Bonds and SEBI recognised Mutual Funds.
8. MEETINGS:
a) The executive committee shall try to meet at least once in two months.
b) The General Body shall meet at least once in a year.
c) Annual general body meeting (GBM) shall be held in first week of February every year to finalize the election dates. Members entitled to attend and participate in the General body meeting are only the Life Members/Annual Members with voting rights .
d) Quorum - A minimum of 10 (Ten) members for the Executive committee meeting and 25 (Twenty-Five) members for the annual General body meeting are required to complete the quorum for respective business meeting.
e) Notice for the meeting - A minimum of 2 days’ notice for the Executive committee meeting and a minimum of 3 days’ notice for the General body meeting shall be given by the Secretary. For annual general body meeting a notice of 5 days is mandatory. The agenda must be circulated along with the notice for these meetings.
f) Extra Ordinary meeting:
a) Special Executive meeting can be convened by the President and the Secretary with the written request by at least 10 members of Executive committee.
b) Extra ordinary General Body meeting may be called by the President on written request by 25 members with voting rights.
c) Meeting information may be given either by post or email or WhatsApp or by SMS.
d) Extraordinary emergency General Body meeting may be called any time by President of the Association.
9. ELECTION OF OFFICEBEARERS:
a) TERM OF OFFICE BEARERS:
The term of Office of every office bearer will be of two years and election will be held Biennially.
b) PROCEDURE:
President Elect will be the Returning Officer. He in consultation with Executive committee will appoint two election officers who will assist him in smooth conduct of election. The Secretary shall provide all relevant documents and funds necessary for conduct of election.
The Returning Officer shall circulate the list of vacancies to be filled in for nomination to all Life/Annual Members eligible to vote at least 15 days prior to the ELECTION through online newsletter/email/ social media or SMS and invite nominations from the Life/Annual Members who are eligible to vote duly proposed and seconded by the Members whose name is there in voting list.
Candidates for the posts of President Elect/ Vice Presidents/Secretary/ Treasurer shall have to deposit Rs. 1,000/= (One thousand) only as nominations fee. Candidates for remaining posts shall have to deposit Rs. 500/= (Five Hundreds) only. The nomination must reach the Returning Officer within the specified time. The nomination fees shall not be refunded to the withdrawing candidate. If there is more than one nomination for any vacancy election shall be held by secret ballot
Nomination papers shall be scrutinized by the Returning Officer within stipulated time. Nomination found invalid shall be rejected and the candidate shall be informed accordingly.
The returning officer along with President and secretary shall send a model code of conduct on social media/ WhatsApp or available means at that time to all the members which will be enforced from the date of notification of the election.
In case of violation of code of conduct by any candidate the returning officer will send his recommendation to President and Secretary who will then take further decision in consultation with returning officer.
Change of cell phone or email address has to be duly informed to the secretary before the notification of elections.
Counting of votes shall be done by election officer with the help of two members in presence of the contestants/ nominee. The results of elections shall be announced immediately after the counting.
Induction of the new office bearers will be done at the earliest GBM. The outgoing President will install the President Elect as the new President by handing over the jewel of office. The new President will then induct his office bearers.
Candidature fee, as per EB’s decided.
10. COMMITTEES:
ANHA will have sub committees as an when required or demanded by the members. The scope of sub committees will be:
a) BLOOD BANK COMMITTEE.
b) BIO MEDICAL WASTE COMMITTEE.
c) RECRUITMENT (HR) COMMITTEE.
d) PUBLIC WELFARE COMMITTEE.
e) LEGAL COMMITTEE.
f) Any other committee, if ever required or demanded by members.
These sub-committees will have their separate byelaws if needed, books, directions, finance and administration, however president, Secretary, Treasurer of Allahabad Nursing Homes & Pvt Doctors Welfare Association will be ex-officio member of each sub committees
Any member of sub-committee has to be permanent member of ANHPDWA at least 2 years before the formation of subcommittee.
Any sub-committee can be removed only on these criteria’s:
a) Any sub-committee found guilty of any activity which is illegal (Supported by FIR), or any antinational, terrorist or any activity which is a grievous nature if an FIR is lodged or sentenced by court in any of the police station in India.
b) Any subcommittee if found involved in financial muddle which is documentary supported and 75% of the members of sub-committee are in favour of dissolve of the sub-committee which will be then transfer to GBM of ANHPDWA and if 75% of registered members approves it 75% of the present members in subsidiary meeting feels the same then the sub-committee can be dissolve.
11. AMENDMENTS:
The amendment in the constitution if and when considered necessary can be done after due approval of the Executive committee, the amendment then, shall be approved by the majority of members eligible to vote present at the time of voting. Corum for this meeting will be 1/10th members eligible to vote. But in case Corum is not complete meeting may be dispersed and reconvene after 30 minutes and then Corum is not necessary.
12. ARBITRATION:
In case constitution is silent on any point, executive committee have right to formulate its solution. In case of any dispute which cannot be satisfactorily settled the matter shall be settled by arbitration each party will appoint an arbitrator and arbitrators will appoint an umpire, only from Life/Annual members of Association. The decision of the umpire shall be final and binding on all parties.